Google Calendar - Adding/Removing Users on Shared Calendar

Introduction

This article describes how to add new users to a shared calendar. This process can be used by the calendar owner if the owner is still a Pima College employee.

To work with calendars whose owners are no longer employed at Pima College, you can submit a Google Calendar Service Request and IT will assist you in establishing a new owner.

Steps to Take

  1. As the owner of the calendar, navigate to https://mail.google.com.
  2. In the upper-right corner, click the Google apps icon, shown below, and then select Calendar.
    Detail of a screen capture of the upper-right corner of a Google Mail tab in a browser window. The focus of the image is the Google apps icon, which is three rows of three dots (or small circles), forming a square.
  3. In the left-hand panel of the Calendar display, find the name of the calendar you want to modify, hover the mouse pointer on it until the three vertical dots appear, as shown below.
    Detail of a screen capture of the left-hand panel of the Google Calendar display. The focus of the image is the cursor pointing to one of the names in the My Calendars list, which highlights the name and makes three vertical dots appear to the right of the name. A tooltip labels the dots as the "Options for CalendarName."
  4. Click the three vertical dots, and then select Settings and sharing. The Settings page opens.
  5. On the left side of the Settings page, under your selected calendar, select Share with specific people or groups.
  6. At the bottom of the list of shared people, select + Add people and groups.
  7. In the pop-up, enter the user’s email address and then select the level of permissions you want them to have.
Permission Description Equivalent Permissions  
See only free/busy (hide details) Restricted User  
See all event Details Standard User  
Make changes to events Manager  
Make changes and manage sharing Owner  
     
  1. Click Send to send the user an invitation at the specified permission level. After the user accepts, their access will be granted.

 

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