Searching for Adjunct Faculty

Introduction

Lookup functionality is available to individuals who want to manage scheduling of adjunct faculty members. This article describes how to access and use the lookup tool.

Note: The search results display sensitive data, including personal email address and phone number. Remember that policies in the employee Code of Conduct and the Acceptable Use of Information Technology Resources agreement restrict use of sensitive information to PCC purposes only.

Steps to Take

  1. Navigate to https://www.pima.edu/intranet/acadsvcs/dept-chair/index.html.
  2. Under the Adjunct Faculty Database heading, select Adjunct Faculty Database Look-Up Tool.Screen capture of the Lookup Tool web page. In the upper portion of the screen is a Subject field where you can enter the subject name or course prefix you need taught. The lower portion displays a list of subjects on which you can click to show a list of qualified faculty.
  3. In the Subject (Like) field, type the full name of the subject, such as Biology, or a course prefix, such as BIO, and then click Refresh Subjects.
  4. If necessary, in the lower-right corner, click the forward arrow to navigate through the list. When the Subject Search list shows the one you want, click it. The subject detail page opens, shown below.Illustration of the Subject Detail page. The upper portion has filtering options, described in detail in the next illustration. Under the filters options is a Click for CSV Export button. The lower portion of the screen displays the list of adjunct faculty members who meet the search and filter criteria.

Filtering the Results

You can use filters to narrow the results list and see the most relevant candidates.

  1. Enter one or more of the following filters:
    • In the Course Number field, enter a course number, such as 101.
    • In the Term Load field, select a term, such as 202410 or 202420. After applying the filter, the Term Load column shows the number of courses the faculty member is already scheduled to teach for that term.
    • Under the Taught On-Line, D2L Certified, or Location headings, select as appropriate to include only those faculty members who do or those who do not meet those criteria.Filter portion of the Subject Detail page, showing list filtering objects: two fields and three groups of radio buttons. The fields are Course Number and Term Load. The groups are Taught On-Line, D2L Certified, and Location. Below those is the Apply Filters button.
  2. Click Apply Filters to apply the filters chosen (If applicable)

Tips for Working with Results

  • If necessary, in the lower-right corner, click the forward or back arrows to navigate through the list.
  • Select Click for CSV Export to download the list as a file you can import in Excel.
  • Click a column heading to sort the list on that field. Displaying the re-sorted list may take several seconds.
  • Drag a heading border to resize column width as needed.
  • Use the potential faculty member’s personal email address only when you know they are not checking their PCC email.

Note: If they do not have a PCC email address, they have not been assigned to any courses in the past, so new hire paperwork may be required.

Questions

If you encounter issues using the lookup tool, create a Banner Workflow ticket in TDX.

 

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