Updating the Employee and Department Phone Directory

Introduction

This document provides detailed instructions on how to update the phone directory for both employees and departments. Keeping the phone directory updated ensures smooth communication within the organization.

Instructions

Follow the steps below to update phone information for employees and departments:

Updating Employee Phone Information

To update your phone information in the employee directory, follow these steps:

1. Navigate to MyPima:
   • Start by accessing the MyPima portal and logging in using your credentials.
2. Access Employee Self-Service Dashboard:
   • Once logged in, navigate to the Employees tab and select "@Work" from the drop-down list. Then, select "@Work" again.
   • From the Quick Links section of the page, locate and click on "Employee Self-Service Dashboard."
3. Access Your Profile:
   • On the dashboard, locate and click on the "My Profile" button.
4. Edit Personal Information:
   • To update any of the information listed, look for the Pencil icons located on the right side of the page. Click on the relevant Pencil icon to be directed to the Personal Information page.
5. Update Phone Number or Address:
   • On the Personal Information page, scroll down to the Phone Number or Address sections, depending on which information you need to update.
   • Click on the "Add New" button or the Pencil icon next to the information you wish to edit.
6. Save Changes:
   • A new pop-up window will appear. Make the necessary changes, ensuring accuracy.
   • Once you've updated your information, remember to click on the "Add" or "Update" buttons to save the changes.

Updating Department Phone Information

To update phone information for a department, follow the steps below:

1. Submit a Web Systems Request:
   • Submit a request to Update Department Web Directory.
   • The Web Systems team will process your request and update the department phone information in the directory.